Terms & Conditions


1. Definitions

1.1 “Company” refers to De Vries & Partners, an experiential marketing and events agency.

1.2 “Customer” refers to any individual or entity entering into an agreement with De Vries & Partners.

1.3 “Assignment” refers to the specific agreed-upon project or task outlined in the contractual arrangement between De Vries & Partners and the Customer.


2. General

2.1 These terms and conditions govern the provision of services by De Vries & Partners and constitute the entire agreement between the parties.

2.2 Any variations to these terms must be agreed upon in writing by both parties.


3. Offers and Formation of Agreement

3.1 All offers made by De Vries & Partners are non-binding unless explicitly stated otherwise.

3.2 An agreement is formed when the Customer accepts an offer in writing or by engaging in business with De Vries & Partners.


4. Security

4.1 De Vries & Partners takes reasonable measures to ensure the security of information provided by the Customer but does not guarantee absolute security.

4.2 The Customer is responsible for maintaining the confidentiality of login credentials and other sensitive information.


5. Execution of the Assignment

During the assignment execution:

5.1 Plan Adherence: We follow the Customer-approved plan meticulously.

5.2 Flexibility: We retain the right to work for similar companies unless otherwise agreed.

5.3 Third-Party Involvement: We may engage third parties unless agreed otherwise, ensuring accountability for their work.

5.4 Agreement Modifications: Any necessary changes are communicated promptly, with collaborative adjustments made. Customer-requested changes may impact terms.

5.5 Execution Timeline: Changes may affect the initially agreed execution deadline.

5.6 Non-binding Advice: Our advice is non-binding, and its implementation is at the Customer’s discretion and risk.

5.7 Event Attendance: We’re not responsible for the attendance of participants or visitors at events.

Given that details will be specified in client agreements, these points serve as a general framework.


6. Delivery of Goods

6.1 Delivery dates are provided for guidance only, and De Vries & Partners shall not be liable for any delays unless explicitly agreed otherwise.


7. Obligations/Responsibilities of Customer

7.1 The Customer shall provide accurate and complete information necessary for the execution of the assignment.


8. Payment

8.1 Payment terms are as specified in the agreement.

8.2 Failure to make timely payments may result in the suspension of services or termination of the agreement.


9. Suspension, Dissolution, and Cancellation of the Agreement

9.1 De Vries & Partners reserves the right to suspend, dissolve, or cancel the agreement under specified conditions as outlined in the agreement.


10. Liability

10.1 The liability of De Vries & Partners is limited to the amount invoiced for the specific service or assignment.


11. Force Majeure

11.1 De Vries & Partners shall not be liable for any failure or delay in performance caused by circumstances beyond its control.


12. Intellectual Property & Confidentiality

12.1 Ownership of Intellectual Property:
12.1.1 All rights to concepts, program formats, event concepts, and presentations, along with related works, remain vested in De Vries & Partners.

12.1.2 Physical property rights for recorded materials are also owned by De Vries & Partners.

12.1.3 Customer is prohibited from publishing, copying, or using the works without explicit written agreements.

12.2 Customer’s Exclusive Usage:
12.2.1 Material developed within the assignment may be used exclusively by the Customer within the agreed framework.

12.2.2 Usage is generally limited to internal purposes within the Customer’s business.

12.2.3 Additional use requires prior written permission from De Vries & Partners.

12.3 Collective Management Organizations:
12.3.1 De Vries & Partners retains the exclusive right to collect payments from collective management organizations related to the published material.

12.4 Use of Customer-Supplied Material:
12.4.1 If De Vries & Partners uses Customer-supplied (copyright-protected) material, it doesn’t accept liability for third-party claims related to publication or copying.

12.4.2 Customer indemnifies De Vries & Partners against such claims, compensating for resulting damages.

12.5 Confidentiality:
12.5.1 The agreement and the agreed program or event format are strictly confidential.

12.5.2 Communication of this information to third parties requires prior permission.

12.6 Data Processing:
12.6.1 De Vries & Partners collects and processes personal data in compliance with the European General Data Protection Regulation.

12.6.2 Data processing details and rights of data subjects are outlined in De Vries & Partners’ privacy statement, available at www.dvp.group

12.6.3 In case of conflicts with the agreement or general conditions, the privacy statement prevails.


13. Processing of Personal Data

13.1 De Vries & Partners will process personal data in accordance with applicable data protection laws and its privacy policy.


14. Purposes of Processing

14.1 Personal data provided by the Customer will be processed for the purposes outlined in the agreement or as required by law.


15. Choice of Law and Disputes

15.1 The specific choice of law (Germany or the Netherlands) governing agreements with De Vries & Partners will be specified in the individual agreement with the Client.

15.2 Any disputes arising out of or in connection with the agreement shall be resolved through negotiation, mediation, or legal proceedings as specified in the agreement.

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